Badge Management and Release

Secure Release Printing

Anyone who has ever had to authenticate their identity by manually entering credentials (Active Directory or otherwise) on a small screen knows how bothersome this process can be. Badges are one solution to such a problem. The end-user walks up to the printer, swipes their badge over a badge reader, and the printer either releases a print job or enables the end-user to select which print job(s) to release.

Printer Installer provides two options for using badges to release a print job, namely the Control Panel Application and Simple Badge Release. The Control Panel Application is installed on the printer and appears in the printer's digital display as shown below.

Simple Badge Release is the other badge release option, but unlike the Control Panel Application, Simple Badge Release does not use the printer's digital display. Rather, you swipe the badge over the badge reader, and the printer releases either the last job sent to the queue or all print jobs in queue for that user only.

Badges, regardless of the release mechanism you are using, must be registered with Printer Installer. You can register badges a number of different ways. However, badge registration options depend on whether you are using the Control Panel Application, Simple Badge Release, or both. For more information on the badge release mechanisms described above, see Simple Badge Release or Install the Control Panel Application.

Option 1: End-user Manual Badge Registration

  • End-user Manual Badge Registration The end-user walks up to the printer, swipes their badge over the badge reader, manually enters their username and password in the designated fields, and clicks Login.
  • The badge and user credentials will be added to the Printer Installer database. As a result, any subsequent times in which the end-user swipes their badge over the badge reader, the Control Panel Application will open without needing to enter the username and password.
  • Option 2: Use an Active Directory Attribute to Register Badges

    Active Directory Attribute: In the Admin Console, click Tools > Settings > General and then scroll down to the Control Panel Application section. In the Active Directory user object attribute containing the badge ID for Console Release Badge Authentication field, enter the attribute in Active Directory that you are using for authentication. After the Control Panel Application is installed on the printer, the end-user can walk up to the printer, scan their badge, and enter their Active Directory credentials. Printer Installer will check the credentials entered at the console against the credentials in Active Directory. If the credentials are a match, then the Control Panel Application will appear, and you can release the print jobs you would like printed.

    Option 3: Register Badges through the Admin Console

    Administrator Manual Badge Registration: Plug the supported RFIDeas or Elatec converter into a USB port on your computer and then plug the corresponding badge reader into the converter (the badge reader and converter should come together as a package). Next, open the Admin Console and click Tools > Badge Management and click Register New. Finally, click the configure button for the converter you are using and then you can start scanning any badges over the badge reader to add them to the Printer Installer database.

    Option 4: Register Badges through the Control Panel Application on an Alternate Printer

    Badge Registration Through a Different Printer: If you have installed the Control Panel Application on a different printer, you can swipe badges over the badge reader connected to that printer. The badge will then be added to the Printer Installer database.

    When a badge has been registered (regardless of the registration option used), the end-user can swipe their badge over the badge scanner to log in to the Control Panel Application, which will display the print jobs which that user sent to the print queue. The following image shows the Control Panel Application with print jobs ready for release.

    The badge export feature is available in the Tools menu under Badge Management. You would export badges specifically out of the Admin Console for the purposes of referencing and modifying the badge information in bulk.

    NOTE: While you can export badges, Printer Installer currently has no feature for bulk importing badges back to the Admin Console.

    1. Log in to the Admin Console.
    2. Click Tools > Badge Management.
    3. Click Export.

    The computer will download a .csv file that you can open to view the badge information. The .csv file will contain the entire list of badges. You cannot download a partial list of badges.

    The Admin Console provides an option for unregistering badges. This option is used for both printers that have an LCD console (Control Panel Application) and those that do not (Simple Badge Release). Any badges that are unregistered will no longer provide swipe capability for releasing print jobs.

    1. Log in to the Admin Console.
    2. Click Tools > Badge Management.
    3. Click the check box to the left of the badge you would like to delete.
    4. Click Unregister.
    5. Click OK to validate the removal of the badge.

    Secure Release Printing

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